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FY 2019 Refugee Support Services Formula Allocation

Dear Colleague Letter 19-05

Published: September 4, 2019
Categories:
Social Services
Topics:
Refugees

Date: August 2, 2019

Dear Colleague:

The Office of Refugee Resettlement (ORR) has determined the Refugee Support Services (RSS) funding for each state and replacement designee (RD) for fiscal year (FY) 2019. The attached table displays the FY 2019 RSS base funding and the "population served"1 figures used to determine the allocations. To arrive at the "population served" figures, ORR counts the FY 20182 population data in the ORR Refugee Arrivals Data System (RADS) made up of Department of State refugee arrival data, Special Immigrant Visa (SIV) arrival data, and Victims of Trafficking (VOT) data. ORR then compares or matches data submitted by states through the ORR-5 data form for the same time period for all other eligible populations and includes those individuals in the population served totals. ORR then divides the total amount of funds available by the adjusted "population served" figure to calculate each state's funding allocation.

States that have a "population served" of fewer than 30 people who have been in the United States for one year or less receive a floor base amount of $75,000. Next year, (FY 2020) ORR will reduce this floor base amount to $50,000. The base amount provides states with funding to support a minimal structure for the provision of employment and other support services necessary for successful resettlement in American communities.

Services

States must provide services in accordance with 45 CFR Part 400 Subpart I -- Refugee Social Services and Policy Letter (PL) 18-04. Although the allocation formula is based on the most recent fiscal year (12 months) refugee population served, states may provide services to refugees who have been in the country up to 60 months (5 years), with the exception of referral and interpreter services and citizenship and naturalization preparation services for which there is no time limitation (45 CFR §400.152(b)).

The regulations at 45 CFR §400.154 and §400.155 indicate the allowable social services. States must submit requests to the ORR Director and receive approval, as provided under 45 CFR §400.155(h), if they wish to provide additional services not included in these sections.

In accordance with 45 CFR §400.147, states must provide social services to refugees in the following order of priority, except in certain individual extreme circumstances: (a) all newly arriving refugees during their first year in the United States who apply for services; (b) refugees who are receiving cash assistance; (c) unemployed refugees who are not receiving cash assistance; and (d) employed refugees in need of services to retain employment or to attain economic independence. States should, to the extent possible, ensure that all newly arriving refugees receive refugee-specific services designed to address the employment barriers that refugees typically face.

Reporting
States must submit the ORR-6 Performance Reports on a semi-annual basis and the Standard Form (SF) 425 Federal Financial Report on a quarterly basis.

States use Schedules A, C, D and the Annual Service Plan of the ORR-6 (0MB Clearance Number 0970-0036) for Performance Reports, which they submit to ORR. The ORR-6 Performance Report may be found at: www.acf.hhs.gov/programs/orr/resource/report-forms.

In addition, States are required to submit all Refugee Support Services enrollments through the ORR-5 Report.

Beginning with FY16 grant awards, grantees must submit SF-425 Federal Financial Reports through the Payment Management System (PMS). For questions regarding PMS, please contact the PMS Help Desk at 877.614.5533 or pmssupport@psc.gov.

If you have any questions about the Social Services allocations, please contact lulia Kramar at 202.401.5686 or iulia.kramar@acf.hhs.gov

Sincerely,
Jonathan H. Hayes
Director
Office of Refugee Resettlement


Footnotes

1. "Population served" includes the total number of refugees, Amerasians, SIVs, and VOT arrivals. Also included are state matched data for Cuban and Haitian Entrants (including Cuban Medical Professional Parolees and Havana Parolees) and asylees (all populations are adjusted for verified secondary migration.)

2. October 1, 2017 through September 30, 2018

FY 2018 Refugee Support Services Base Formula Allocation

State Refugees Special Immigrant Visas Victims of Trafficking Cuban/Haitian Entrants Asylees Secondary Migrations and Splits Total with Adjustments FY 2019 RSS Base Funding
 Alabama 38 10 0 4 4 0.00 56 147,748
 Alaska 42 0 2 1 13 0.00 58 153,026
 Arizona 956 159 56 64 69 29.00 1.336 3,524,881
 Arkansas 57 0 0 0 7 2.50 67 176,772
 California 1,356 4,178 98 62 986 24.00 6,704 17,687,726
 Colorado 469 268 7 45 124 20.00 933 2,461,612
 Connecticut 146 164 2 2 67 9.83 391 1,031,608
 Delaware 21 0 0 0 0 0.00 21 75,000
 District Of Columbia 12 0 20 0 33 5.00 70 184,687
 Florida 532 139 42 7,662 1,175 155.17 9,705 25,605,516
 Georgia 820 229 17 31 25 13.00 1,135 2,994,566
 Hawaii 0 4 3 0 3 0.00 10 75,000
 Idaho 359 26 0 0 1 14.00 400 1,055,354
 Illinois 687 156 61 15 108 23.00 1,050 2,770,303
 Indiana 492 17 3 4 14 6.33 536 1,414,174
 Iowa 526 54 1 5 4 39.00 629 1,659,543
 Kansas 365 45 2 0 10 12.83 435 1,147,697
 Kentucky 867 63 7 237 27 52.00 1,253 3,305,895
 Louisiana 26 21 3 19 191 3.33 263 693,895
 Maine 61 9 0 0 25 5.50 101 266,477
 Maryland 450 524 11 3 334 14.00 1,336 3,524,881
 Massachusetts 456 76 1 77 60 12.00 682 1,799,378
 Michigan 628 255 7 34 19 25.00 968 2,553,956
 Minnesota 719 84 11 4 67 25.00 910 2,400,929
 Mississippi 3 0 0 1 20 0.00 24 75,000
 Missouri 473 156 2 1 20 9.00 661 1,743,972
 Montana 100 0 0 0 0 14.00 114 300,776
 Nebraska 336 127 0 31 4 6.33 504 1,329,745
 Nevada 186 98 6 199 45 39.00 573 1,511,794
 New Hampshire 154 9 0 0 2 4.50 170 448,525
 New Jersey 146 117 5 89 95 21.83 474 1,250,594
 New Mexico 64 20 0 10 6 1.50 102 269,115
 New York 1,248 427 144 84 500 42.83 2,446 6,453,487
 North Carolina 913 160 9 22 32 25.50 1,162 3,065,802
 North Dakota 161 18 0 0 2 3.00 184 485,463
 Ohio 1,385 162 7 7 13 17.00 1,591 4,197,669
 Oklahoma 90 8 11 6 6 2.00 123 324,521
 Oregon 436 134 20 36 16 7.50 650 1,714,950
 Pennsylvania 893 154 27 39 80 14.00 1,207 3,184,529
 Rhode Island 82 10 3 1 0 2.50 99 261,200
 South Carolina 108 6 0 3 1 0.00 118 311,329
 South Dakota 202 7 0 7 2 9.00 227 598,913
 Tennessee 417 110 3 71 266 37.33 904 2,385,099
 Texas 1,667 1,823 217 1,237 665 131,83 5,741 15,146,962
 Utah 311 133 17 1 20 6.00 488 1,287,531
 Vermont 130 2 0 0 8 2.00 142 374,651
 Virginia 433 1,157 30 16 33 13.00 1,682 4,437,762
 Washington 1,535 809 33 8 163 18.83 2,567 6,772,732
 West Virginia 1 3 1 0 6 0.00 11 75,000
 Wisconsin 399 73 1 2 7 4.00 486 1,282,255
Total 21,961 12,204 890 10,140 5,378 923 51,499 136,000,000

 

  • SIV and Asylee counts include a proportional distribution of U.S. born dependents submitted by states as state-source data.
  • For arrivals where two or more states submit a record, the credit for the record will be split proportionally for allocation purposes..
  • FY 2019 RSS Base Funding does not include the School Impact, Youth Mentoring and Services for Older Refugees Set-Aside.
  • California's RSS Formula Allocation includes funding that was awarded proportionally San Diego Wilson-Fish Program.
  • Texas's RSS Formula Allocation was awarded proportionally to the Texas Replacement Designees.
Last Reviewed: September 4, 2019