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State Letter 14-05

Data Submission Procedures for FY 2015 Social Services and Targeted Assistance Grant Formula Allocations

Published: September 4, 2014
Categories:
Social Services, Targeted Assistance

To: State Refugee Coordinators

From: Eskinder Negash
           Director
           Office of Refugee Resettlement

Subject: Data Submission Procedures for FY 2015 Social Services and Targeted Assistance Grant Formula Allocations

This State Letter provides the timeline and requirements for data submission for the FY 2015 Refugee Social Services and Targeted Assistance Grant formula allocations, via the ORR data submission website.

All States should report county data (for Targeted Assistance Grant formula allocations please see Appendix A) for asylees and Cuban-Haitian entrants served by the state who have a date of grant of qualifying status or date of admission to the U.S. in qualifying status between October 1, 2012 and September 30, 2014.

The ORR data submission website allows States to upload data files securely. The website also permits ORR to provide verification to States of receipt of the data, perform front-end editing to reject improperly formatted or otherwise invalid data immediately after receipt, and provide reasons for rejections.  States should make corrections to the data and then submit the revised files. This process is designed to ensure final data submissions by the States are complete and accurate for data matching in ORR’s Refugee Arrivals Data System (RADS) and formula allocations.

The website will be open for file uploads from November 3 to December 15, 2014.  This ORR State Letter sets a reporting schedule for States that will facilitate more timely information on the allocation of FY 2015 funds.

In preparation for the FY 2015 Refugee Social Services and Targeted Assistance formula data submissions:

States should submit the name, email address, and telephone number for a primary and an alternate user of the website to Trudi Grant by email at Trudi.Grant@acf.hhs.gov by COB October 1, 2014.  Both prior and new users who plan to submit data this year must submit a point of contact in order to access the website.

The primary and secondary users will receive instructions on the use of the web-based data submission system by October 15, 2014, directly from General Dynamics Information Technology (GDIT), ORR’s contractor for RADs and the data submission website.

States should submit asylee and Cuban-Haitian Entrant data for the FY 2015 Social Services and Targeted Assistance formula allocations, as well as secondary migration data for refugees and Cuban-Haitian Entrants. Data must be submitted during the period November 3 to December 15, 2014 in accordance with the instructions.  The website will be open five days a week during this period.

The only opportunity to submit data will be from November 3 to December 15, 2014.

Contact Information:

Procedure Contact Name Email address Phone number
State letter inquiries Trudi Grant Trudi.Grant@acf.hhs.gov 202.401.9250
State letter inquiries (back up) Wanda Hall Wanda.Hall@acf.hhs.gov 202.401.4646
Technical issues Gary Frost Gary.Frost@gdit.com 703.852.2221
Technical issues (back up) Osama Ismail Osama.Ismail@gdit.com 703.852.2239


Appendix A

State County Name
ARIZONA  MARICOPA
ARIZONA PIMA
CALIFORNIA LOS ANGELES
CALIFORNIA SAN DIEGO/3
CALIFORNIA SACRAMENTO
CALIFORNIA SANTA CLARA
CALIFORNIA ORANGE
CALIFORNIA ALAMEDA
CALIFORNIA SAN FRANCISCO
CALIFORNIA STANISLAUS
COLORADO  DENVER
COLORADO ARAPAHOE
CONNECTICUT NEW HAVEN
CONNECTICUT HARTFORD
FLORIDA MIAMI-DADE
FLORIDA HILLSBOROUGH
FLORIDA PALM BEACH
FLORIDA ORANGE
FLORIDA BROWARD
FLORIDA DUVAL
FLORIDA LEE
FLORIDA COLLIER
FLORIDA PINELLAS
GEORGIA  DEKALB
GEORGIA FULTON
IDAHO   ADA
IDAHO TWIN FALLS
ILLINOIS COOK
ILLINOIS DUPAGE
ILLINOIS WINNEBAGO
INDIANA MARION
IOWA POLK
KANSAS WYANDOTTE
KENTUCKY JEFFERSON
KENTUCKY FAYETTE
KENTUCKY WARREN
MAINE CUMBERLAND
MARYLAND MONTGOMERY
MARYLAND BALTIMORE CITY
MARYLAND PRINCE GEORGES
MASSACHUSETTS  SUFFOLK
MASSACHUSETTS HAMPDEN
MASSACHUSETTS WORCESTER
MASSACHUSETTS MIDDLESEX
MICHIGAN OAKLAND
MICHIGAN MACOMB
MICHIGAN KENT
MICHIGAN EATON
MINNESOTA HENNEPIN
MINNESOTA RAMSEY
MISSOURI SAINT LOUIS CITY
MISSOURI JACKSON
NEBRASKA DOUGLAS
NEBRASKA LANCASTER
NEVADA CLARK
NEW HAMPSHIRE MERRIMACK
NEW JERSEY  UNION
NEW MEXICO BERNALILLO
NEW YORK ERIE
NEW YORK ONONDAGA
NEW YORK MONROE
NEW YORK ONEIDA
NEW YORK KINGS
NEW YORK ALBANY
NEW YORK QUEENS
NEW YORK NEW YORK
NORTH CAROLINA MECKLENBURG
NORTH CAROLINA GUILFORD
NORTH CAROLINA WAKE
NORTH CAROLINA DURHAM
NORTH DAKOTA CASS
OHIO FRANKLIN
OHIO CUYAHOGA
OHIO SUMMIT
OHIO HAMILTON
OREGON MULTNOMAH
PENNSYLVANIA PHILADELPHIA
PENNSYLVANIA ERIE
PENNSYLVANIA LANCASTER
PENNSYLVANIA ALLEGHENY
PENNSYLVANIA DAUPHIN
SOUTH DAKOTA MINNEHAHA
TENNESSEE DAVIDSON
TEXAS HARRIS
TEXAS DALLAS
TEXAS TARRANT
TEXAS TRAVIS
TEXAS BEXAR
TEXAS POTTER
UTAH SALT LAKE
VERMONT CHITTENDEN
VIRGINIA FAIRFAX
VIRGINIA HENRICO
WASHINGTON KING
WASHINGTON SPOKANE
WISCONSIN MILWAUKEE

 

Last Reviewed: March 18, 2019