Current as of:
PARIS State Input Record Format (Effective in February 2019)
Click here to download Paris State Input Record Format (PDF)
Note: If the option/mandatory column is followed by one or more “+” or a “*”, the bottom of this webpage provides for further explanation.
|
Record Element Name
|
Element
Position |
Element Description/Definition
|
Optional Mandatory
|
Definition
|
|---|---|---|---|---|
|
|
|
|||
| Client SSN |
1-9
|
Client's Social Security Number |
M
|
Self-explanatory |
|
|
|
|||
| Client Surname |
10-24
|
Client's Last Name |
M
|
Self-explanatory |
|
|
|
|||
| Client First Name |
25-39
|
Client's First Name |
M
|
Self-explanatory |
|
|
|
|||
| Client Date of Birth |
40-47
|
Client Date of Birth (CCYYMMDD) |
M
|
Self-explanatory |
|
|
|
|||
| filler |
48
|
Blank |
M
|
Self-explanatory |
|
|
|
|||
| File Date |
49-54
|
Match Run Month (CCYYMM) |
M
|
Feb-May-Aug-Nov |
|
|
|
|||
| State Name |
55-56
|
Postal Abbreviation for the State |
M
|
Self-explanatory |
|
|
|
|||
| State Optional Data |
57-116
|
Data for the sending state’s use, returned as sent. |
O
|
|
|
|
|
|||
| Client Locator Code |
117-119
|
3 position location code that identifies Client Case File Residence (County/Local Office designator) |
M
|
Self-explanatory |
|
|
|
|||
| Case Number |
120-129
|
Ten Position Case Number |
M
|
Self-explanatory |
|
|
|
|||
| Contact Supported: Phone |
130
|
’Y’ if contact by voice phone is supported for follow up purposes, else ’N’ |
M+
|
Type of contact to be used based on state requirement |
|
|
|
|||
| Contact Supported: Fax |
131
|
’Y’ if contact by fax machine is supported for follow up purposes, else ’N’ |
M+
|
Type of contact to be used based on state requirement |
|
|
|
|||
| Contact Supported: E-mail |
132
|
’Y’ if contact by e-mail is supported for follow up purposes, else ’N’ |
M+
|
Type of contact to be used based on state requirement |
|
|
|
|||
| Contact Person Phone Number |
133-142
|
10 Digit Telephone Number of Contact Person for investigation purposes |
M++
|
Central or county/region contact based on state requirement |
|
|
|
|||
| Contact Person Phone Number Extension |
143-147
|
up to 5 Digit Telephone Number extension of Contact Person for investigation purposes (if needed) |
O++
|
Fill with SPACES if not needed |
|
|
|
|||
| Contact Person Fax Number |
148-157
|
Fax Number for Contact Person |
M++
|
|
|
|
|
|||
| Contact Person Email Address |
158-197
|
Email Address of State Contact Person |
M++
|
|
|
|
|
|||
| SSN Verification Indicator |
198
|
See bottom of this document for a list of SSA SVES Verification Indicator Codes |
M
|
Whether the SSN has been verified by SSA |
|
|
|
|||
| TANF Months Eligibility |
199-200
|
Number of Countable Months Client has received TANF Benefits as an Adult |
O
|
*** |
|
|
|
|||
| Cash Last Paid Amount |
201-204
|
Last Monthly Amount Paid Under a Cash Program (Drop Cents) such as TANF, General Assistance, State Admin SSI, etc |
O
|
|
|
|
|
|||
| FS Last Paid Amount |
205-208
|
Last Monthly Amount Paid Under Food Stamps |
O
|
|
|
|
|
|||
| Last EBT Access Date |
209-216
|
Last Date EBT Benefits Were Accessed (CCYYMMDD) Could be Any Assistance Program |
O
|
|
|
|
|
|||
| Fraud Indicator |
217
|
'Y' = Fraudulent Receipt of TANF Benefits, within Last Ten Years, Due to Misrepresentation of Residence |
O
|
Self-explanatory *** |
|
|
|
|||
| Fugitive Felon Indicator |
218
|
'Y' = Current Fugitive Felon |
O
|
Self-explanatory *** |
|
|
|
|||
| Probation and Parole Violation Indicator |
219
|
'Y' = Current Probation or Parole Violation |
O
|
Self-explanatory *** |
|
|
|
|||
| Drug Related Felon Indicator |
220
|
'Y' = Drug Related Felon |
O
|
Self-explanatory *** |
|
|
|
|||
| Address (Line 1) |
221-245
|
Client Address (street line 1) |
M
|
Self-explanatory |
|
|
|
|||
| Address (Line 2) |
246-270
|
Client Address (street line 2, if needed) |
M
|
Self-explanatory |
|
|
|
|||
| Address (City) |
271-285
|
Client Address |
M
|
Self-explanatory |
|
|
|
|||
| Address (State) |
286-287
|
Client Address |
M
|
Self-explanatory |
|
|
|
|||
| Address (Zip Code) |
288-296
|
Client Address |
M
|
Self-explanatory |
|
|
|
|||
| Gender |
297
|
M = Male, F = Female, U = Unknown |
M
|
Self-explanatory |
|
|
|
|||
| Marital Status |
298
|
M = Married, S = Single, W = widow/widower, D = Divorced, L = Separated, U = Unavailable or Unknown |
O
|
Self-explanatory |
|
|
|
|||
| VA Match Request Code |
299
|
Y = Perform VA Match, N or Blank = do not perform the VA match |
M +++
|
Self-explanatory |
|
|
|
|||
| State Match Request Code |
300
|
Y = Perform Interstate Match, N or Blank = do not perform the Interstate match |
M +++
|
|
|
|
|
|||
| FED Match Request Code |
301
|
Y = Perform Federal Match, N or Blank = do not perform the Federal match |
M +++
|
|
|
|
|
|||
| Filler |
302-315
|
All Blanks (for future use) |
M
|
|
|
|
|
|||
| TANF Indicator |
316
|
’Y’ = Client Receives TANF Assistance or their Assets Count |
O
|
At least one of these must be ’Y’ otherwise the individual should not be on the file. |
|
|
|
|||
| General Assistance Indicator |
317
|
’Y’ = Client Receives GA or their Assets Count |
O
|
At least one of these must be ’Y’ otherwise the individual should not be on the file. |
|
|
|
|||
| Food Stamp Indicator |
318
|
’Y’ = Client Receives FS or their Assets Count |
O
|
At least one of these must be ’Y’ otherwise the individual should not be on the file. |
|
|
|
|||
| SSI Indicator |
319
|
’Y’ = Client Receives SSI or their Assets Count |
O
|
At least one of these must be ’Y’ otherwise the individual should not be on the file. |
|
|
|
|||
| Medicaid Indicator |
320
|
’Y’ = Client on Medicaid or their Assets Count |
O
|
At least one of these must be ’Y’ otherwise the individual should not be on the file. |
|
|
|
|||
| Child Care Indicator |
321
|
’C’ = Record is for Child Receiving Child Assistance ’P’ = Record is for Parent Receiving Child Care Assistance ’R’ = Record is for a Child Care Provider |
O
|
|
|
|
|
|||
| Worker’s Comp Indicator |
322
|
’Y’ = Client Receives Worker’s Compensation |
O
|
At least one of these must be ’Y’ otherwise the individual should not be on the file. |
|
|
|
|||
| Filler |
323-329
|
All Blanks (for future use) |
M
|
|
|
|
|
|||
| TANF Elig. Start Date |
330-337
|
TANF Client Eligibility Start Date (CCYYMMDD) |
O *
|
|
|
|
|
|||
| TANF Elig. End Date |
338-345
|
TANF Client Eligibility End Date (CCYYMMDD) |
O **
|
|
|
|
|
|||
| Medicaid Elig. Start Date |
346-353
|
Medicaid Client Eligibility Start Date (CCYYMMDD) |
O *
|
|
|
|
|
|||
| Medicaid Elig. End Date |
354-361
|
Medicaid Client Eligibility End Date (CCYYMMDD) |
O **
|
|
|
|
|
|||
| Food Stamps Eligibility Start Date |
362-369
|
Food Stamps Client Eligibility Start Date (CCYYMMDD) |
O *
|
|
|
|
|
|||
| Food Stamps Eligibility End Date |
370-377
|
Food Stamps Client Eligibility End Date (CCYYMMDD) |
O **
|
|
|
|
|
|||
| Gen. Assist. Eligibility Start Date |
378-385
|
GA Client Eligibility Start Date (CCYYMMDD) |
O *
|
|
|
|
|
|||
| Gen. Assist. Eligibility End Date |
386-393
|
GA Client Eligibility End Date (CCYYMMDD) |
O **
|
|
|
|
|
|||
| SSI Elig. Start Date |
394-401
|
SSI Client Eligibility Start Date (CCYYMMDD) |
O *
|
|
|
|
|
|||
| SSI Elig. End Date |
402-409
|
SSI Client Eligibility End Date (CCYYMMDD) |
O **
|
|
|
|
|
|||
| Child Care Elig Start Date |
410-417
|
Child Care Eligibility Start Date (CCYYMMDD) |
O *
|
|
|
|
|
|||
| Child Care Elig End Date |
418-425
|
Child Care Eligibility End Date (CCYYMMDD) |
O **
|
|
|
|
|
|||
| Worker’s Comp Elig Start Date |
426-433
|
Worker’s Comp Eligibility Start Date (CCYYMMDD) |
O *
|
|
|
|
|
|||
|
|
|
|||
| Worker’s Comp Elig End Date |
434-441
|
Worker’s Comp Eligibility End Date (CCYYMMDD) |
O **
|
|
|
|
|
|||
|
|
|
|||
| Worker’s Comp Pay Amount |
442-445
|
Worker’s Comp Payment Amount (holds up to 9999) |
O
|
|
|
|
||||
|
MA Contact Person Information |
446-495
|
Used if MA is processed by a different State Agency than the one that processes FS & TANF (phone (’ph:’),Fax (’fx:’) and / or email address (’em:’)) |
O
|
Freeform as fits |
| Filler |
496-510
|
All blanks (for future use) |
M
|
* Enter the start date of the current eligibility period. At least one start date must be present. At least one program must be active for the individual on the date the data is collected for submission for the quarterly match.
** Enter the most recent date benefits were shown to have been terminated on your system. Leave blank only if data is not available.
*** Complete if information is available on your system.
+ At least one of the three contact types must be supported, more than one is acceptable
++ At least one of the three must be provided and it must agree with the contact type(s) supported
+++ At least one match type must be requested or the record will be dropped
List of SSA SVES Verification Indicator Codes (Element Position 198):
Note: States are requested to only submit verified SSNs; the preferred entry for verified SSNs is "V". Depending on the State's programming capabilities, the following options may be utilized:
- . or blank = record failed initial edits and did not make it into verification process
- V = verified (preferred)
- X = verified but NUMIDENT indicates individual deceased
- 1 = SSN not on file
- 3 = surname matched but DOB did not match NUMIDENT
- 5 = surname does not match; DOB was checked
- F = verified but surname ignored
- M = verified via MBR or SSR (overlay of '1')
- P = verified via MBR or SSR (overlay of '3')
- R = SSN verified via MBR or SSR rather than NUMIDENT (overlay of '5')
- Z = verification code when state submitted CAN instead of SSN; CAN OK, SSN not verified
- * = SSN not verified